Accounting for Small Businesses

Small business accounting and tax services to save you time, energy and labor. You focus on growing your business.

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Everything in one-place.

Accounting and tax services designed for entrepreneurs. Achieve your financial stability by saving on taxes and monitoring your expenses.

Monthly Bookkeeping

Get your accurate financials every month. You grow your business, we record all your transactions and reconcile all the bank accounts.

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Timely Tax Prep

Painless and on-time process for your business and personal tax filing. Valuable tax advice to save you money and unnecessary stress.

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Custom Payroll Service

Unlike most self-running payroll services, our small business payroll service comes with expert help. Get your team paid on time, grow your company.

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Get organized by finding everything in one place

Technology and expert team to deliver responsive and convenient accounting service to small business owners.

Accurate Financial Reports:

Accurate financial reports help you maximize your tax deductions, make better business decisions, and gain control and clarity in your business.

Expert Team Support:

Get the support you need from our expert accounting and tax team. Experienced finance professionals specialized in small business.

Custom App:

Seamless workflow to make it easy for you to manage your finances. Secure access to all your financial records anytime anywhere.

One-stop finance shop:

Don’t waste your valuable time dealing with various software and vendors. Get everything from one place and save money on our package deal.

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Affordable pricing plans

Choices of services and affordable plans to save money for every small business.

How it works

Affordable Bookkeeping Service:

If your annual sales are 500K or less, you may sign up for bookkeeping service just for $145 per month. Don’t miss any tax deductions and have a stress-free tax season. Accurate financial reports may help you get bank loans and funding to grow your business. If you are behind, we get your books up-to-date at a 50% discount.

Quickbooks Online at a discounted rate

Quickbooks Online is a great accounting software. You can also keep your historical financial records even if you switch your accountant. However, it is not cheap anymore. We get Quickbooks Online at a special rate for our clients which saves them a lot of money every month.

Reduce Your Taxes:

Our tax professionals specializing in small businesses may help you to reduce your taxes while staying in compliance. We file S Corp (1120-S), C Corp (1120), and Partnership (1065) returns for only $495  if your sales are 500K or less.

Small Business Payroll:

You may start your payroll only for $99/month. Our payroll service comes with intuitive software and dedicated team support. Registering and setting up payroll is challenging and not every payroll company provides that. Fling wrong payroll taxes may cost you much more than $99.

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How our small businesses accounting can help you to grow your company?

82% of small businesses fail due to bad money management. We work only with entrepreneurs and specialized in small business accounting to optimize taxes and help small business owners achieve financial stability. Our responsive and proactive small business services help small business owners to succeed.

Accounting & Tax Together

Our job is to uncover problems that our clients (small business owners) are not aware of them. We help you reduce your tax bill and give you peace of mind. We prepare accurate financial reports to help you make business decisions, mange your money and get bank loans if necessary.

Dedicated Teams & Reliable Service

We have dedicated team for each services. Our tax team include CPA's and EA's specializing in small business taxes. Our bookkeeping team prepare monthly financials. Our payroll team make sure you don't get stressed about running your payroll and file all the payroll taxes.

Proprietary Technology

We have built our own software, Docuport, to save our clients time, money, and effort. We continuously work on our software and integrate it with other tools to deliver proactive, responsive, fast and accurate services. Your documents are better organized, accessible easily and safely anytime.

Open Year-Around

NumberSquad focused to catering accounting, bookkeeping, tax and payroll services to small businesses. We specialize to work with entrepreneurs and our team is actively working year-around. We follow up all the deadlines for small business and prepare financials monthly basis.

Small business owners love NumberSquad

Our small business accounting service received many 5-star reviews on different platforms.

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Tax tips to help you achieve financial freedom and stability

As a small business owner or solopreneur, achieving financial freedom and stability is a key goal. One way to reach this goal is by reducing your taxes. By lowering your tax bill, you can free up more cash to invest back into your business, pay off debt, or save for the future.

Following tax tips can help small businesses, micro-businesses, and solopreneurs reduce their tax liabilities and achieve greater financial stability.

Choose the right entity type

Choosing the right entity type can help small business owners and the self-employed save on taxes. The most common entity types include sole proprietorships, limited liability companies (LLCs), and corporations. Each entity type has its own tax benefits and drawbacks.

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Elect S corporation

Choosing a small business's S corp tax structure can significantly impact taxes. File IRS Form 2553 to elect your corporation or LLC to be taxed as an S corp. S corporation can offer pass-through taxation and potential savings on self-employment taxes and additional deductions.

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Keep accurate records

Business owners and freelancers must keep accurate records of all financial transactions, including income and expenses. Correct financial records help ensure that all available deductions are taken and that the business complies with tax laws.

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Maximize tax deductions

Small business owners and solopreneurs can take advantage of a variety of tax deductions, including the home office deduction, auto expenses, the deduction for qualified business income, and the deduction for self-employment taxes.

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Contribute to retirement plans

Contributions to retirement plans are tax-deductible, which can help reduce current tax liabilities. Second, investment earnings grow tax-free until they are withdrawn in retirement. Finally, retirement plans, such as SEP IRA, can provide a way to save for retirement and build wealth while also reducing taxes.

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Make estimated tax payments

Small business owners and solopreneurs who expect to owe more than $1,000 in taxes for the year must make quarterly estimated tax payments. Business owners can avoid penalties and interest charges by making these payments on time. You can make estimeted payments online directly from IRS website.

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Stay on top of payroll taxes

Staying on top of payroll taxes helps avoid costly penalties and fines and ensures that employee tax obligations are met. Additionally, timely payment and compliance with payroll tax regulations can help small businesses avoid IRS tax audits and other compliance issues.

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File accurate and timely tax returns

Timely tax filing can help maximize tax savings by ensuring that all eligible deductions and credits are claimed. It establishes a positive relationship with tax authorities and avoids potential audits or compliance issues. Avoid penalties and interest charges for late or incorrect filings.

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Accounting and taxes for Small businesses and Self-employed

Small business entrepreneurship comes in many forms and types. They all have the same goal: Reduce taxes and achieve financial stability.


Solopreneur is self-employed and runs a business alone, without employees or partners. They are responsible for running all aspects of the business, from marketing and sales to administration and finances. Solopreneurs typically work in creative or professional fields, providing services on a project basis.


Freelancer is a self-employed individual who offers client services on a project basis, typically in creative or professional fields. Freelancers work independently, without a long-term employment contract, and may have multiple clients simultaneously. They are responsible for their taxes, insurance, and business operations.


Micro-business is a small business with very few employees and low revenue. Microbusinesses are often operated by the owner, who may handle all aspects of the business alone. They may work from home or a small storefront and typically serve a local market.

Mom-and-pop business:

Mom-and-pop business is a small, family-owned and operated business. They are typically run by the owners and their family members and may have a loyal local customer base. Mom-and-pop businesses may operate in various industries, from retail and hospitality to manufacturing and services.

Sole proprietorship:

A sole proprietorship is one owner business by a single person responsible for all debts and obligations. Sole proprietorships may be small or large and operate in various industries. They are typically easy to start and operate but offer less liability protection than other business structures.

Independent contractor:

An Independent contractor is s self-employed individual who provides services to a company or client on a contract basis. Independent contractors may work in a variety of industries, from construction and manufacturing to professional services. They are typically responsible for their own taxes, insurance, and business operations.

Small-scale business:

The small-scale business operates on a small scale, typically with fewer than 10 employees and low revenue. Small-scale businesses may be operated by the owner or a small team and serve a local market. They may be family-owned, partnerships, or corporations.


A new business venture that is in the process of establishing its operations and seeking funding to grow. Start-ups may be in various industries, from technology and healthcare to retail and services. They typically have a high level of innovation and potential for growth.

Side hustle:

A small business or freelance venture that is pursued in addition to a primary job or source of income. Side hustles may be operated on a part-time basis and can provide additional income and professional development opportunities.

Home-based business:

A small business is operated out of the owner’s home, typically with few or no employees. Home-based businesses may operate in various industries, from retail and e-commerce to professional services and crafts. They offer low overhead costs and flexibility in work schedules.

Cottage industry:

A small-scale, home-based business that produces crafts, food products, or other handmade goods. Cottage industries may operate part-time and typically have low overhead costs, and can be started with minimal investment.

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Frequently asked questions

What services does NumberSquad provide for small-businesses?

We provide bookkeeping, payroll, tax preparation services for small businesses.

Is NumberSquad bookkeeping or accounting software?

NumberSquad is an online accounting frim. We have built DocuPort app to make document management and work-flow easy for our clients. Other software such as QuickBooks is integrated to our app to save money, time and effort for our clients.

How much does it cost to hire NumberSquad?

It depends what you choose and how big is your company.

You can choose either one service or bundle them and get additional discount.

Size of your company also affects the pricing since the higher the revenue the more work and time we have to spend.

Our bookkeeping pricing include plans for companies with the revenue up to 3 million. Bookkeeping pricing starts at $195 per month.

Payroll pricing depends on the number of employees. Payroll plans starts at $145.

If your company generates more than 3 million in revenue (for payroll: if you have more than 30 employees), please contact us at 703-865-6161 or email us at

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Can I cancel my service contract anytime?

Yes. You can cancel your service anytime. No question asked. No penalty.

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Where is NumberSquad office located?

NumberSquad is an online accounting firm located in Fairfax, VA. Most of our current clients are from nearby cities such as Chantilly, VA, Manassas, VA, Alexandria, VA,  Arlington, VA, Washington, DC, Rockville, MD, Bethesda, MD and Gaithersburg, MD.

However we provide accounting and tax services to any small-business in the US.